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13 Apr 2018

Full-Time Secretary/Accountant

IAF – International Astronautical Federation – Posted by admin Paris, Île-de-France, France

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Job Description

Secretary/Accountant

Job Description:

Under the direct supervision by the IAF Executive Director the Secretary/Accountant shall provide secretarial support, accounting and staff administration activities.

Specific duties include:

  • Secretariat Activities:
    • Accepting incoming phone calls, responding to queries and connecting to concerned IAF staff;
    • Managing incoming and outgoing postal mail;
    • Administering the “Info” e-mail account;
    • Welcoming visitors;
    • Ensuring the smooth operation of the secretariat office;
    • Administering service contracts;
    • Interfacing with service providers (cleaning, communication, IT, etc.);
    • Managing the IAF contacts database;
    • Ordering office supplies as needed;
    • Managing logistics of materials to be sent to and from IAF events locations;
    • Making travel arrangements for IAF Secretariat staff;
    • Preparing correspondence as requested;
    • Registering incoming and outgoing correspondence;
    • Administering the IAF archieve.
  • Accounting Activities:
    • Preparing and sending out invoices;
    • Following up on payments;
    • Processing payments as authorized by the Executive Director;
    • Registering all financial transactions in the SAGE system;
    • Preparing a Grand Livre extract of the accounts on a monthly basis.
  • Staff Administration:
    • Registering staff holidays and keeping up-to-date a general leave plan;
    • Interfacing with the IAF accounting service provider on payments of salaries and social charges;
    • Supporting the planning and consolidation of staff trainings;
  • Other duties as requested by the Executive Director.

Candidate profile:

  • Experience as bilingual Secretary;
  • Experience as Accountant;
  • Excellent French language skills (native speaking is a strong asset);
  • Excellent English language skills.

Skills Needed:

  • Excellent IT proficiency (MS Office: Word, Excel, PowerPoint, Access, Outlook);
  • Languages: French (preferably native speaking) + English (excellent oral and written skills);
  • Open to work in an international environment;
  • Well organised with excellent planning skills;
  • Result-oriented;
  • Team work competency;
  • Excellent communication and inter-personal skills;
  • Customer focused attitude;
  • Ability to work under stress;
  • Highly motivated;
  • High sense of initiative and well organized.

What do we offer?

  • 1-year CDD (followed by CDI);
  • Challenging job with exposure to the international space community at all levels;
  • Attractive salary.

How to Apply

http://www.iafastro.org/vacancy-notice-secretary-accountant/

Job Categories: Administration. Job Types: Full-Time.

Job expires in 16 days.

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