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9 Feb 2018

Full-Time Office Assistant

Hanover Communications – Posted by admin Brussel, Brussels Hoofdstedelijk Gewest, Belgium


Job Description

Office Assistant

Hanover Brussels is looking for a highly motivated Office Assistant on a trainee contract for 6 – 12 months to provide office management and administrative support to a growing team of 15.

The Office Assistant trainee contract is suitable for a recent graduate with an internship or up to 1-year of experience within office administration.

Hanover Brussels is part of Hanover Group, a pan-European, award-winning public affairs and corporate communications agency with offices in London, Dublin and the Middle East. The Office Assistant position offers the unique opportunity to support a dynamic, engaging environment, with the potential to develop a successful career in office management.

The successful candidate will manage all office administration for the Brussels team. We are looking for someone who is ready to learn, up for a challenge and is keen to progress their career. In return we can offer progression and professional development with training opportunities and on-the-job learning.

Key Responsibilities:

  • Staff the reception desk, answering the general office phone line and directing calls as appropriate;
  • Provide administrative support for the team e.g. organising paper work for new joiners, managing the intern inbox;
  • Provide support on the organisation of events;
  • Maintain the upkeep of the Brussels website, content calendar & office marketing plan with the support of the London based marketing team;
  • Book travel for the team;
  • Manage stationery & client lunch orders;
  • Build and maintain successful relationships with suppliers;
  • Set up meeting rooms and ensure the office is presentable at all times;
  • Format documents for team members using Microsoft Office tools e.g. PowerPoint;
  • Liaise with building management;
  • Support the team with social initiatives and organise team building activities.

Key Skills & Experience:

  • Proficiency in speaking & writing English;
  • An internship or up to 1-year relevant experience within office administration, management or operations;
  • Prior experience within a professional environment is essential;
  • A desire to develop a career within office management or administration;
  • Highly organised and outstanding written & verbal communication skills;
  • Experience using Microsoft Office tools e.g. Excel, PowerPoint, Word;
  • Dynamic, proactive, flexible and able to work under pressure with a professional attitude;
  • An interest/knowledge in advocacy or communications is desired but not essential.

How to Apply

Job Categories: Administration. Job Types: Full-Time.

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