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20 Jun 2018

Full-Time Administrative Assistant

Interel Association Management – Posted by admin Brussel, Brussels Hoofdstedelijk Gewest, Belgium


Job Description

Administrative Assistant

The Association Management Practice of Interel EU is looking to recruit a full-time Administrative Assistant to start as soon as possible. In this position, you will work closely with the Association Manager(s) and team to support several European and international associations in their day-to-day operations, including member management, administration, governance support, communication and events.

Applicants for the position should fulfil the following requirements:

  • Minimum 1-2 years experience in an administrative office setting, preferably in an association, association management company or event environment;
  • Excellent command of spoken and written English, working knowledge of French or Dutch;
  • Strong computer skills: Microsoft Office, event/registration databases;
  • Good written and oral communication skills;
  • Well organized, detail-oriented, precise and reliable;
  • Ability to work under pressure and to tight timelines, to multitask and prioritize;
  • Capacity to work independently as well as in teams;
  • Willingness and ability to travel internationally as required (a few times per year).

Responsibilities include but are not limited to:

  • General correspondence and administration (phone, letters, emails, copying, record keeping, filing and archiving, postings, coordination of shipments etc.);
  • Layout and configuration of documents (Word, PowerPoint, Excel);
  • Assist with mailings, newsletters and communication campaigns;
  • Support all administrative aspects of association conferences and events (registrations, certificates, badges & evaluations, speaker- and delegate support, logistics, etc.);
  • Assist with member administration (process applications, renewals and requests, update members directories and other association databases);
  • Coordination of physical and virtual leadership and association meetings (schedules, invitations, minutes, logistics, etc.);
  • Assist with other projects as needed.


  • Update association websites and social media streams;
  • Support content production (command of CMS).

The company offers:

  • An exciting job with one of the market leaders;
  • A full-time contract;
  • Additional benefits including pension scheme, hospital insurance, luncheon vouchers;
  • Access to training and other professional development opportunities;
  • A fun and challenging working environment.

How to Apply

To apply for this position, please send your CV and covering letter to mentioning Administrative Assistant in the subject line. The deadline for applications is the 9 July 2018.

Job Categories: Administration. Job Types: Full-Time.

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