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10 May 2017

Full-Time Administrative & Event Assistant

EARTO – European Association of Research and Technology Organisations – Posted by admin Brussel, Brussels Hoofdstedelijk Gewest, Belgium


Job Description

Administrative & Event Assistant

EARTO, the European Association of Research and Technology Organisations (, is a trade association representing the interests of over 350 RTOs throughout Europe.

The Association maintains a small secretariat in Brussels and wishes to engage an administrative and event assistant as from mid-April.


  • Maintaining Secretary General’s diary, filtering calls and taking messages;
  • Mail/document control, distribution and filing;
  • Preparation and logistical planning of missions and meetings;
  • Manage/update membership database;
  • Accounts, invoices: issue invoices, follow up, reminders, etc.;
  • Contacts with service providers: insurances, building management, caterers, etc.;
  • Manage meeting room reservation;
  • Assist team in the organisation and communication of the association’s events (annual conference, innovation awards, innovation school): registration, website update, announcement, logistics, communication tools, printing, etc. (some travel required).

Essential requirements:

  • Very Strong PC skills (Word, Excel, PPT, Outlook);
  • Problem solver, dynamic, independent and pro-active, resourceful;
  • French or Dutch and excellent English;
  • Good organisational ability;
  • Professional telephone manner & good presentation.

Experience: preferably 2 years but not essential Salary Package includes Health insurance (DKV), 13th month, public transport coverage, extra days off.


How to Apply

Applications (CV & cover letter) to by 22 May 16.00 Brussels time, first round of interviews will possibly be held week of 29 May. Only pre-selected candidates will receive an email. Start date: as soon as possible.

Job Categories: Administration. Job Types: Full-Time.

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