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30 Mar 2017

Full-Time Administrative Assistant / Receptionist (M/F)

The International Association of Oil & Gas Producers (IOGP) – Posted by admin Brussel, Brussels Hoofdstedelijk Gewest, Belgium


Job Description

The International Association of Oil & Gas Producers (IOGP) is recruiting an administrative assistant / receptionist (M/F)

Paid internship 1 year


Minimum 3 or 4 years study after secondary school

Knowledge and attributes

  • Aptitude for learning
  • Ability to multi task & prioritise
  • Fluent in English (working language) and French
  • Good communication and organisational skills
  • Clear methodical approach
  • Motivation to carry out routine tasks without prompting
  • Willingness to help out with tasks outside general job description
  • Ability to approach others for assistance, and to check when in doubt
  • Good working knowledge of MSOffice (Outlook and Word are a must, Excel and PowerPoint a plus) and Internet

ResponsibilitiesClerical assistance

  • Assist 2 Managers in their daily work, incl. travel requirements
  • Assist Office Manager whenever there is excess workload
  • Organise telephone conferences & meetings
  • Help with mailings
  • Take charge of meeting room reservations, handle meeting logistics and order lunches
  • Arrange couriers
  • Handle incoming and outgoing mail + distribution to staff
  • Keeping data base up-to-date


  • Greet visitors & suppliers
  • Answer phone calls and redirect to staff

Office/kitchen supplies

  • Maintain stock levels of office stationery
  • Maintain kitchen supplies for staff and meetings


  • Reports to the Office Manager of IOGP.


How to Apply

Please send your motivation letter and CV in English to Christine Glorieux at Only shortlisted candidates will be contacted. Application deadline: 24/04/2017

Job Categories: Administration. Job Types: Full-Time.

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