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15 Mar 2017

Full-Time Administrative Assistant – International Relations

EMBL – European Molecular Biology Laboratory – Posted by admin Heidelberg, Baden-W├╝rttemberg, Germany


Job Description

Administrative Assistant – International Relations

Staff Category: Staff Member
Contract Duration: 3 years
Grading: 3 or 4; depending on qualification and experience
Closing Date: 30 Aprl 2017
Reference Number: HD_01061

Job Description

The European Molecular Biology Laboratory (EMBL) is one of the highest ranked scientific research organisations in the world. The Headquarters Laboratory is located in Heidelberg (Germany), with additional sites in Grenoble (France), Hamburg (Germany), Hinxton (UK) and Monterotondo (Italy).

The International Relations Unit is responsible for relations with EMBL Member States and potential future Member States, the European International Research Organisations’ Forum (EIROforum), EU relations, and EMBL partnerships. The Administrative Assistant will be reporting to Joint Heads of Government and EU Relations and will be responsible for providing secretarial, administrative and organizational support, including:

  • providing general secretarial support to the international relations team;
  • supporting and acting as a back-up to the Assistant to the Director International Relations;
  • organising external and internal meetings, preparing, distributing, and formatting documents, including minutes;
  • providing administrative support for EIROforum meetings and events;
  • support in arranging official visits to EMBL;
  • establishing and maintaining efficient office procedures;
  • arranging travels and preparing travel agendas as necessary.

Qualifications and Experience

The post requires a relevant university degree or previous work experience in the field. Secretarial, administrative and organisational skills, the willingness to pay attention to detail and the ability to deal with many people in a friendly and diplomatic manner are essential. Excellent written and spoken knowledge of English is required. Fluency in another language, especially German, is desirable. Proficiency in Microsoft Office and use of internet is required. Teamwork, demonstrated interpersonal skills and ability to establish and maintain effective working relations with people in a multi – cultural environment are required.

How to Apply

Application Instructions

Please apply online through

Additional Information

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation. Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

Job Categories: Administration. Job Types: Full-Time.

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